Blog

The Confidential Visitor Sign-In Book - everything you've wanted to know

by Paul Kazlauskas

Our product line, Threshold, mostly comprises adhesive visitor badges for documenting visitor traffic in schools, businesses, hospitals, and government agencies. The adhesive visitor passes can be printed from an electronic visitor management system or filled out in a registry book for manual sign-in. Some types of visitor passes even change color overnight to prevent reuse the next day.

One of the most common questions we are asked is “Do you offer a visitor sign-in book without an adhesive visitor badge”? We certainly do, and it’s called the Confidential Visitor Sign-In Book. Here is some background on this special sign-in product and some answers to the most frequently asked questions about it.

How does the Confidential Visitor Sign-In Book work?
Two-part carbonless forms perform two jobs in one step - the white first part contains a "blockout" pattern on all names to protect the confidentiality of those signing in. The yellow second part provides an automatic duplicate record that lets only you and your staff see the names that are "blocked out" on the white first part. The right side of the two-part set is glued together as an additional confidentiality measure, protecting against subsequent visitors peeking inside.

How is the Confidential Visitor Sign-In Book “confidential”?
A security blocking pattern is printed over the fields on the top sheet of the product that contain sensitive information (visitor’s name, who they are there to visit, etc.) The security blocking allows visitors to see that the pen they are using is actually writing something (thanks to a little bit of white in the pattern). However, it prevents others from deciphering what is being written, such as visitors who sign in later; they can’t read any sensitive information on the top sheet. In addition, the right edges of the original and duplicate sheet are sealed together to further prevent snooping.

Why does the original top sheet have security blocking, but not the duplicate sheet?
The duplicate sheet does not have security blocking because it is for office use only. If the bottom sheet had security blocking, there would be no way to read the names of those who have signed in. However, information on the bottom duplicate sheet is hidden by the top original sheet.

How customizable are the Confidential Visitor Sign-in Books?
There are some areas of the product that can be customized, but some areas are not on the list (see below). If the customizations are possible and done in black ink, there is no additional charge. If you would like your customizations in color, it will cost an additional $10 per book. When you customize your Confidential Visitor Sign-In Book, you are provided a proof of the design for your approval before we go to press with your order.

     Customizable

• The header – you can add your facility name and/or logo/school mascot in black ink for no additional charge.
• The headings above each column (e.g., Name, Time In, Reason, etc.) can be customized to fit your needs in black ink for no additional charge. 

     Not Customizable

• The security blocking – the wording on the pattern and the pattern itself.
• The number of sign-in entries per page – limited to 10 entries per page.

How many sign-in entries are there per book?
There are 500 sign-in entries per book, with a minimum two-book purchase required.

How much is the sign-in book?
The price is $39 per book with facility name imprint and/or logo printed in black (considered “custom”) and $28 per book without facility imprint and logo (considered “stock”). There is a minimum two-book purchase required.

Contact us if you’d like to learn more about the Confidential Visitor Sign-In Book and get free samples.

Want the latest, best security practices delivered straight to your inbox? Click the "Subscribe to the Blog" button (on the left side navigation).

Our visitor badges “VOID” overnight to prevent reuse.
 
See them for yourself — request free samples!

 

Posted on 6/7/2017